General Accountant

Company: AYS
Location: Indianapolis
Posted on: January 29, 2025

Job Description:

PRIMARY PURPOSEThe General Staff Accountant assists in preparing and maintaining AYS, Inc.'s financial records. This position is responsible for day-to-day accounts' payable and receivable functions with respect to internal controls as directed by the Controller. ESSENTIAL FUNCTIONSProgram Operations-- Maintain financial transaction records.-- Calculate & process various accruals.-- Payroll processingLeadership-- Serve as a positive and guiding force that supports AYS's mission, vision, and values -- Observe and monitor all processes and procedures, recommending adjustments/solutions to issues and obstacles. -- Communicate respectfully with all stakeholders to ensure situational understanding. Administrative -- Process accounts payable invoices, ensuring accuracy and proper authorization.-- Prepare and process payments, including checks, electronic transfers, and ACH payments.-- Manage credit cards, ensuring accuracy, proper documentation, and appropriate authorization.-- Reconcile accounts payable transactions and resolve and discrepancies.-- Manages appropriate vendor records in QuickBooks, including, but not limited to, W-9, Contracts, and Certificates of Insurance. -- Process accounts receivable, including payment processing.-- Monitor accounts to ensure timely payments and follow up on overdue accounts.-- Assist in month-end closing processes and prepare necessary documentation.-- Communicate with vendors and customers to resolve billing and payment issues.-- Process payroll, ensuring accurate payroll processing. -- Liaison with payroll provider, ensuring proper schedules, taxes, deductions, accounts, etc are properly setup and maintained.-- Performs various journal entries, accruals, accounts payable, accounts receivable, payroll, etc.-- Ensure compliance with company policies and relevant accounting regulations.-- Prepare various ad-hoc reports on an as needed basis.-- Attend and participate in regularly scheduled individual, team, organization, and project meetings/activities. -- Understands, communicates, and enforces the organization's values, policies, guidelines, and practices.-- Performs other related duties as assigned.Compliance and Training-- Applies basic accounting knowledge and techniques to all areas of work, including the production of journals, routine costing, and variance analysis.-- Ensure proper communication and training to appropriate staff regarding AYS's fiscal policies and procedures to ensure efficiency and effectiveness. -- Maintain compliance with COA, licensing and AYS policies and procedures; follow and understand all safety and security procedures. -- Suggest changes to internal department procedures as identified and be involved in the continuous improvement development of processes.-- Complete all annually required and assigned training as necessary.-- Analyzes basic financial information in response to queries from managers or vendors.-- Investigate and answer routine queries arising from management and other finance staff.-- Create and maintain finance files as needed including financial information for annual audit. ESSENTIAL SKILLS & ABILITIES-- The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:o Engagement/Communication - Provide prompt, attentive, and friendly customer service in-person and by phone; communicates clearly, accurately, and respectfully verbally and in writing; seeks and responds to feedback from internal and external stakeholders to improve service and communicationo Collaboration - Cooperates and works together with all stakeholders plans and complete job duties with minimal supervisory direction, including appropriate judgement. Supports cross-training and shares learning with otherso Adaptability - Willingness to take on new challenges and responsibilities; open to change and variety within the workplaceo Technical - Proficiency in using computers and related software; experience with Microsoft Office and additional programs and systemso Critical Thinking - Ability to think about and discuss complex issues, solution orientedo Professionalism - Exhibits effective skills in priority management, professionalism, and empathy; completes work with accuracy and a high attention to detail-- Strong numerical and analytical skills.-- High level of accuracy and attention to detail.-- Good problem-solving abilities-- Ability to make decisions without supervision-- Ability to make sound decisions that affect other people, the financial resources, and/or the image and reputation of the organizationEDUCATION & EXPERIENCE-- Three years of not-for-profit accounting experience (preferred)PIf6831d9fdff4-25660-36594238

Keywords: AYS, Kokomo , General Accountant, Accounting, Auditing , Indianapolis, Indiana